docs.healthdata.beAccess Manager actions for a project in Healthstat using the EAM interface
Table of contents
How to add access grants for a project in Healhtstat.be with the role of DP/H, DP/I, Sp or Sp/I using the EAM interface?
How to request approval of access grants for a project in Healthstat using the EAM interface?
How to approve access grants for a project in Healthstat using the EAM interface?
How to disable an EAM account for a project in Healthstat using the EAM interface?
How to restore an EAM account for a project in Healthstat using the EAM interface?
How to reset the password of an EAM account for a project in Healthstat using the EAM interface?
How to view the accounts of all participants to an own project in Healthstat of the own organization using the EAM interface?
How to view the EAM accounts of all participants to all projects in Healthstat of the own organization using the EAM interface?
How to view the EAM accounts for own projects in Healthstat using the EAM interface?
How to view all accounts of all projects in Healthstat of all organizations using the EAM interface?
This documentation is being updated regularly. We try to provide as correct, complete and clear as possible information on these pages. Nevertheless, if you see anything in the documentation that is not correct, does not match your experience or requires further clarification, please create a support ticket via our portal (https://healthdatabe.atlassian.net/servicedesk/customer/portals) or send us an e-mail via support.healthdata@sciensano.be to report this documentation issue. Please, do not forget to mention the URL or web address of the page with the documentation issue. We will then adjust the documentation as soon as possible. Thank you!How to add access grants for a project in Healthstat.be with the role of DP/H, DP/I, Sp or Sp/I using the EAM interface?
End-to-end process:
Navigating to the HD EAM Portal and Access Manager profile
Go here to learn how to login via the Federal Authentication Service (FAS) with eID or itsme.
Provisioning a new EAM account and adding grants for HD4DP2
Click on Manage on the top left of the screen in order to reveal the EAM menu. Select EAM Users.
Select a user from the displayed overview for whom you want to create an account with provisioning and addition of grants. To do so, click on the corresponding First name, Last name or SSIN.
ATTENTION: Authenticated Users that do not yet appear in the list have either to register via the FAS service and create an account (Authenticated User action) or have to be added via Bulk upload (Access Manager action) first.
Select the Add new Account button in the displayed My Accounts page.
Complete the fields in the Add a new account pop-up window and click on the Save button to add the completed account.
To add the grants, select "n grant(s)" for the desired account.
Click on the Add new Grant button.
Select the desired project and the role of Local Study Lead, Local Study Associate or Local Study Support in the Add a new grant pop-up window.
When selecting Local Study Support, you also need to select an Author group. Confirm with the Save button.
Upon returning to the Account: Manage grants page you will notice that the grant is added to your account, which is still in the Draft state.
Next step: Go here to request approval of the access grants added to the account.
How to add access grants for a project in Healthstat.be with the role of DH/P, DH/I, Sp or Sp/I using the EAM interface?
End-to-end process:
Navigating to the HD EAM Portal and Access Manager profile
Go here to learn how to login via the Federal Authentication Service (FAS) with eID or itsme.
Provisioning a new EAM account and adding grants for HD4DP2
Click on Manage on the top left of the screen in order to reveal the EAM menu. Select EAM Users.
Select a user from the displayed overview for whom you want to create an account with provisioning and addition of grants. To do so, click on the corresponding First name, Last name or SSIN.
ATTENTION: Authenticated Users that do not yet appear in the list have either to register via the FAS service and create an account (Authenticated User action) or have to be added via Bulk upload (Access Manager action) first.
Select the Add new Account button in the displayed My Accounts page.
Complete the fields in the Add a new account pop-up window and click on the Save button to add the completed account.
To add the grants, select "n grant(s)" for the desired account.
Click on the Add new Grant button.
Select the desired project and the role of Local Study Lead, Local Study Associate or Local Study Support in the Add a new grant pop-up window.
When selecting Local Study Support, you also need to select an Author group. Confirm with the Save button.
Upon returning to the Account: Manage grants page you will notice that the grant is added to your account, which is still in the Draft state.
Next step: Go here to request approval of the access grants added to the account.
How to request approval of access grants for a project in Healthstat using the EAM interface?
End-to-end process:
Navigating to the HD EAM Portal and Access Manager profile
Go here to learn how to login via the Federal Authentication Service (FAS) with eID or itsme.
Provisioning a new EAM account and adding grants for Healthstat.be
Click on Manage on the top left of the screen in order to reveal the EAM menu. Select EAM Users.
Select a user from the displayed overview for whom you want to create an account with provisioning and addition of grants. To do so, click on the corresponding First name, Last name or SSIN.
ATTENTION: Authenticated Users that not yet appear in the list have either to register via the FAS service and create an account (Authenticated User action) or have to be added via Bulk upload (Access Manager action) first.
Select the Add new Account button in the displayed My Accounts page.
In the Add a new account pop-up window you fill out a valid e-mail address and select the provision (Organization/Application) from the drop-down list. Click on the Save button to add the completed account.
To add the grants, select "n grant(s)" for the desired account.
Click on the Add new Grant button.
Select the desired Project and the Role / Data level that apply to your situation. Click on the Save button.
Upon returning to the Account: Manage grants page you will notice that the grant is added to your account, which is still in the Draft state.
Next step: Request Access Manager's approval of the access grants as described here.
How to approve access grants for a project in Healthstat using the EAM interface?
End-to-end process:
Navigating to the HD EAM Portal and Access Manager profile
Go here to learn how to login via the Federal Authentication Service (FAS) with eID or itsme.
Provisioning a new account and adding grants for Healthstat
Go here to learn how to add an account and add a provision and grants for Healthstat.
Further similar to the process for HD4DP2
Requesting EAM account approval
Go here to learn how to request approval of a new account with provisioning and grants.
Approving an EAM account approval request
Click on Manage on the top left of the screen in order to reveal the EAM menu.
Select EAM Accounts followed by Approval.
Click on Approval to open the page with end-user accounts that are waiting to be approved:
There are two ways to approve these account approval requests:
- Check the selection box of the relevant approval request and select the Approve action in the drop-down menu. Then, click on the Apply to selected item button to perform the action.
- Click on the Edit button in the Operations column for the relevant account ...
... and subsequently on the Approve button in the Account: Manage grants screen.
The Account State changes to Approved.
After this, a fulfilment process will start to run in the background, resulting in an Account State change to Published.
Performing a push action
If this change does not take place within a reasonable amount of time - usually up to three hours - the account could be updated by means of a "push".
Therefore, return to the accounts overview screen.
First, check the Approved account that needs to be pushed (1). Then, open the Action drop-down menu and select the Update account (push) option (2). Finally, validate this action by clicking on the Apply to selected items button (3).
In case the push action does not trigger the expected result, you need to contact our Support service.
How to disable an EAM account for a project in Healthstat using the EAM interface?
End-to-end process:
Navigating to the HD EAM Portal and Access Manager profile
Go here to learn how to login via the Federal Authentication Service (FAS) with eID or itsme.
Further similar to the process for HD4DP2
Disabling an account
Click on Manage on the top left of the screen in order to reveal the EAM menu. Select EAM Accounts.
Scroll down the displayed list of accounts and tick the selection box of the account(s) you want to disable. Go to the bottom of the page and click on the Action toggle button to select Disable account. Then, click on the Apply to selected items button.
Confirm with the Execute action button.
This action triggers an e-mail to the Authenticated User to inform about the account being disabled: the user can't log in with the given credentials.
How to restore an EAM account for a project in Healthstat using the EAM interface?
End-to-end process:
Navigating to the HD EAM Portal and Access Manager profile
Go here to learn how to login via the Federal Authentication Service (FAS) with eID or itsme.
Further similar to the process for HD4DP2
Restoring an EAM account
Sometimes the Access Manager disables an EAM account to perform corrective actions without the Authenticated User of that account being able to login to the account.
Click on Manage on the top left of the screen in order to reveal the EAM menu. Select EAM Accounts.
Next, in the overview with the accounts of the Authenticated Users, click on the Edit button of the disabled account you wish to restore.
Next, to undo the Disabled state, you need to click on the Create New Draft button.
The Account State is restored to Draft, so that the Access Manager is able to carry out the necessary corrections on this EAM account.
After having restored the Draft status, the Access Manager first needs to request for approval by clicking on the Request approval button. The approval request needs then to be approved. Click here to learn how to do this.
How to reset the password of an EAM account for a project in Healthstat using the EAM interface?
End-to-end process:
Navigating to the HD EAM Portal and Access Manager profile
Go here to learn how to login via the Federal Authentication Service (FAS) with eID or itsme.
Further similar to the process for HD4DP2
Resetting the password of an EAM account
Click on Manage on the top left of the screen to reveal the EAM menu. Select EAM Accounts.
Scroll down the overview with the accounts and tick the selection box of the account(s) for which you want to reset the password.
Go to the bottom of the page and click on the Action toggle button to select Reset password.
To complete the action, you need to click on the Execute action button.
This action triggers an e-mail to the end-user containing the new credentials.
How to view the accounts of all participants to an own project in Healthstat of the own organization using the EAM interface?
There is currently no concept "own project"
How to view all accounts of all users within the own organization for Healthstat using the EAM interface?
End-to-end process:
Navigating to the HD EAM Portal and Access Manager profile
Go here to learn how to login via the Federal Authentication Service (FAS) with eID or itsme.
Viewing all accounts of all users for the different applications
Click on Manage on the top left of the screen in order to reveal the EAM menu. Select EAM Accounts.
You will now see an overview of all accounts of all users within the organization(s) for the different applications, including the grants.
Attention
From EAM version 3.1 onward the grants on the Accounts overview page will be shown collapsed by default, if an account has more than 1 grant. For example:
Filtering accounts for Healthstat.be
Use "CTRL+F" and enter "Healthstat.be" in order to find the accounts for the application HD4DP2.
How to view the accounts for own projects in Healthstat using the EAM interface?
End-to-end process:
Navigating to the HD EAM Portal and Access Manager profile
Go here to learn how to login via the Federal Authentication Service (FAS) with eID or itsme.
Viewing own accounts for the different applications
Go to the Linked accounts section on your My profile page to view the own accounts for the different applications.
Filtering accounts for HD4DP2
Use "CTRL+F" and enter "HD4DP2" in order to find the accounts for the application HD4DP2.
How to view all accounts of all projects in Healthstat of all organizations using the EAM interface?
An Authenticated User is not able to carry out this action.
This documentation is being updated regularly. We try to provide as correct, complete and clear as possible information on these pages. Nevertheless, if you see anything in the documentation that is not correct, does not match your experience or requires further clarification, please create a support ticket via our portal (https://healthdatabe.atlassian.net/servicedesk/customer/portals) or send us an e-mail via support.healthdata@sciensano.be to report this documentation issue. Please, do not forget to mention the URL or web address of the page with the documentation issue. We will then adjust the documentation as soon as possible. Thank you!