docs.healthdata.beAuthenticated user actions for a project in HD4DP2 using the EAM interface
Table of contents
How to add access grants for a project in HD4DP2 with the role of Local Study Lead, Local Study Associate or Local Study Support (for an author group "Author Group") using the EAM interface?
How to request approval of access grants for a project in HD4DP2 with the role of Local Study Lead, Local Study Associate or Local Study Support (for an author group "Author Group") using the EAM interface?
How to remove an EAM account for a project in HD4DP2 using the EAM interface?
How to change access grants for a project in HD4DP2 to the role of Local Study Lead, Local Study Associate or Local Study Support (for an author group "Author Group") using the EAM interface?
How to request access grants change approval for a project in HD4DP2 to the role of Local Study Lead, Local Study Associate or Local Study Support (for an author group "Author Group") using the EAM interface?
How to change an author group of an EAM account for a project in HD4DP2 using the EAM interface?
How to view own accounts for HD4DP2 using the EAM interface?
This documentation is being updated regularly. We try to provide as correct, complete and clear as possible information on these pages. Nevertheless, if you see anything in the documentation that is not correct, does not match your experience or requires further clarification, please create a support ticket via our portal (https://healthdatabe.atlassian.net/servicedesk/customer/portals) or send us an e-mail via support.healthdata@sciensano.be to report this documentation issue. Please, do not forget to mention the URL or web address of the page with the documentation issue. We will then adjust the documentation as soon as possible. Thank you!How to add access grants for a project in HD4DP2 with the role of Local Study Lead, Local Study Associate or Local Study Support (for an author group "Author Group") using the EAM interface?
End-to-end process:
Navigating to the HD EAM Portal page
Go here to learn how to login via the Federal Authentication Service (FAS) with eID or itsme.
Completing the user profile and becoming an Authenticated User
Go here to learn how to complete the user profile and how to become an Authenticated User.
Adding and provisioning an EAM account
Go here to learn how to add and provision an account.
Adding access grants
In the My Accounts page you search for the EAM account that you just have created.
Click on "0 grants" in the Grants column or select the relevant Edit button. In the latter case, select Add Grant.
Then add new grants to an account by clicking on the Add new Grant button at the bottom of the next screen.
Select the desired project and the role of Local Study Lead, Local Study Associate or Local Study Support in the Add a new grant pop-up window.
If you select the role of Local Study Support, an additional Author group drop-down list will be displayed. Select the desired Author group and click on the Save button.
Upon returning to the My Accounts page, you will see that the accounts list has been updated with the selected grant:
This concludes the process to create an account for a project in HD4DP v2.0 with its corresponding role .
Next step: Request Access Manager's approval of the access grants as described here.
How to request approval of access grants for a project in HD4DP2 with the role of Local Study Lead, Local Study Associate or Local Study Support (for an author group "Author Group") using the EAM interface?
End-to-end process:
Navigating to the HD EAM Portal page
Go here to learn how to login via the Federal Authentication Service (FAS) with eID or itsme.
Completing the user profile and becoming an Authenticated User
Go here to learn how to complete the user profile and how to become an Authenticated User.
Adding and provisioning an EAM account
Go here to learn how to add and provision an account.
Adding grants for a project in HD4DP2
Go here to learn how to add grants.
Requesting approval
To request access to a project with a specific role, your account in Draft state needs to be approved by the Access Manager.
Click on either the "n grants" link or the Edit button on the row featuring the account for which you would like the approval by your Access Manager.
To request for approval you click on the Request approval button in the displayed Account: Manage grants screen.
The Account State is updated to Approval in the Account details section.
Return to the My Accounts page which now displays the Account State as Approval.
The Access Manager will be notified of your request via e-mail and prompted to take action. This can take multiple hours. Upon confirmation the Account State will change to Approved.
Next step: Access Manager's approval of the access grants as described here.
How to remove an EAM account for a project in HD4DP2 in EAM?
End-to-end process:
Navigating to the HD EAM Portal page
Go here to learn how to login via the Federal Authentication Service (FAS) with eID or itsme.
Completing the user profile and becoming an Authenticated User
Go here to learn how to complete the user profile and how to become an Authenticated User.
Adding and provisioning an EAM account
Go here to learn how to add and provision an account.
Removing an account
To remove an account that is still in the state Draft, you simply select Remove from the Edit toggle button. If you want to remove an account that is in the state Approval, Approved, Published etc. you need to contact your Access Manager who will then disable it.
How to change access grants for a project in HD4DP2 to the role of Local Study Lead, Local Study Associate or Local Study Support (for an author group "Author group" using the EAM interface?
End-to-end process:
Navigating to the HD EAM Portal page
Go here to learn how to login via the Federal Authentication Service (FAS) with eID or itsme.
Completing the user profile and becoming an Authenticated User
Go here to learn how to complete the user profile and how to become an Authenticated User.
Adding and provisioning an EAM account
Go here to learn how to add and provision an account.
Adding grants for a project in HD4DP2
Go here to learn how to add grants.
Changing roles
If you wish to change your role for one of the projects you would first need to check whether your account is still in Draft state. If this isn't the case, you need to contact your Access Manager to have your role changed.
If not, return to the Accounts: Manage grants page by selecting "n grants" in the Grants column and navigate to the list of Projects (below Account Details).
Select the Edit button of the desired project, which is then displayed with the current role in the Edit Grant window.
Change your current role using the drop-down menu. If you change your role to Local Study Support, you will also be prompted to select a corresponding Author group too. Confirm with the Save button.
This concludes the process to change access grants for a project n HD4DP v2.0 to another role.
Next step: Request Access Manager's approval of the changed access grants as described here.
How to request access grants change approval for a project in HD4DP2 to the role of Local Study Lead, Local Study Associate or Local Study Support (for an author group "Author Group") using the EAM interface?
End-to-end process:
Navigating to the HD EAM Portal page
Go here to learn how to login via the Federal Authentication Service (FAS) with eID or itsme.
Completing the user profile and becoming an Authenticated User
Go here to learn how to complete the user profile and how to become an Authenticated User.
Adding and provisioning an EAM account
Go here to learn how to add and provision an account.
Adding grants for a project in HD4DP2
Go here to learn how to add grants.
Changing roles
Go here to learn how to change roles for a project in HD4DP v2.
Requesting approval of role change
To request approval of this role change you need to click on "n grant(s)" in the Grants column to open the Account: Manage grants screen. Click on the Request approval button.
The Account state is updated in the Account details section.
Return to My accounts page where you notice the changed Account state to Approval.
The Access Manager will be notified of your request via e-mail. You will have to wait now for the Access Manager to take action. This can take multiple hours. Upon confirmation the Account state will change to Approved.
How to change an author group for a project in HD4DP2 using the EAM interface?
End-to-end process:
Navigating to the HD EAM Portal page
Go here to learn how to login via the Federal Authentication Service (FAS) with eID or itsme.
Completing the user profile and becoming an Authenticated User
Go here to learn how to complete the user profile and how to become an Authenticated User.
Adding and provisioning an EAM account
Go here to learn how to add and provision an account.
Adding grants for a project in HD4DP2
Go here to learn how to add grants.
Changing the author group
If you wish to change the author group for your role as Local Study Support you need to check first whether your account is still in Draft state. If this is not the case, you need to contact your Access Manager to have the author group changed.
If not, return to the Accounts: Manage grants page by selecting "n grants" in the Grants column and navigate to the list of Projects (below Account Details).
Select the Edit button of the relevant HD4DP2 project.
The Edit grant window shows the relevant Project with your role as Local Study Support and the current Author group.
Select the Author group field and change to another author group from the drop-down menu.
Click on the Save button.
This completes the process of changing an Author group linked to a specific EAM account.
Next step: Request Access Manager's approval of the access grants as described here.
How to view own accounts for HD4DP2 using the EAM interface?
End-to-end process:
Navigating to the HD EAM Portal page
Go here to learn how to login via the Federal Authentication Service (FAS) with eID or itsme.
Viewing own accounts for the different applications
Go to the Linked accounts section on your My Profile page to view your own accounts for the different applications.
Filtering accounts for HD4DP2
Use "CTRL+F" and enter "HD4DP2" in order to find the accounts for the application HD4DP2.
This documentation is being updated regularly. We try to provide as correct, complete and clear as possible information on these pages. Nevertheless, if you see anything in the documentation that is not correct, does not match your experience or requires further clarification, please create a support ticket via our portal (https://healthdatabe.atlassian.net/servicedesk/customer/portals) or send us an e-mail via support.healthdata@sciensano.be to report this documentation issue. Please, do not forget to mention the URL or web address of the page with the documentation issue. We will then adjust the documentation as soon as possible. Thank you!