docs.healthdata.beUser matrix
Last updated: 2024-04-04 16:30
A User Matrix is a method to present information about user types and their functionalities in an organized way.
The EAM 3.0 User Matrix featured below offers an overview of the actions that are within the scope of Authenticated Users and Access Managers.
Please make use of this User Matrix to make your way through the EAM 3.0 documentation. Scroll down the User Matrix up to the desired action. Actions available for either Authenticated User and/or Access Manager are indicated with a green "yes". Select it and you will be redirected to the relevant end-to-end (E2E) description.
The User Matrix legend:
- Application: the application that is impacted by the action
- Actions: what a user can do in the entity access management (EAM) system; the functionality
- #: numbering of actions mainly for healthdata.be internal purposes, but can be used as a reference
- Interface: the method used to carry out the action; GUI: Graphical User Interface; CSV: comma-separated value
- Authenticated User: is logged into the EAM system through itsme or eID and has a profile based on shared first name, last name and NISS code
- Access Manager: manages/validates the access to applications / projects for the Organization(s) and Users they represent, manages/validates accounts
- Anonymous User: any person that accesses the HD EAM portal page and has the intention to login
- AU: Authenticated User
- AM: Access Manager
- LSL: Local Study Lead
- LSA: Local Study Associate
- LSS (AG): Local Study Support for Author Group
- n/a: not applicable
- E2E: End-to-end
- DP/H: Data Provider / Hospital
- DP/I: Data Provider / Individual
- Sp: Sponsor
- Sp/I: Sponsor / Individual
| Application | Actions | # | Interface | Authenticated User (AU) | Access Manager (AM) | |
| BASIC ACTIONS (login to EAM, creating EAM user/ account, adding grants) | ||||||
| EAM | Login to the EAM system as an anonymous user | - | GUI | yes | n/a | |
| EAM | Creating an EAM User | 0 | GUI | yes | no | |
| EAM | Adding an own EAM account | 1a | GUI | yes (video available) | yes | |
| EAM | Adding an EAM account for another user | 1b | GUI | no | yes | |
| EAM | Approving an EAM account approval request | 2 | GUI | no | yes | |
| | | ||||||
| HD4DP2 | Adding access grants for HD4DP2 project with role LSL, LSA or LSS (AG) | 13 | GUI | yes | yes | |
| HD4DP2 | Requesting approval of access grants for HD4DP2 project with role LSL, LSA or LSS (AG) | 10 | GUI | yes | yes | |
| HD4DP2 | Approving access grants for HD4DP2 with role LSL, LSA or LSS (AG) | 16 | GUI | no | yes (video available) | |
| HD4DP2 | Adding access grants for HD4DP2 project with role LSL, LSA or LSS (AG) | 49 | csv | no | yes | |
| HD4DP2 | Requesting approval of access grants for HD4DP2 project with role LSL, LSA or LSS (AG) | 46 | csv | no | yes | |
| HD4DP2 | Approving access grants for HD4DP2 project with role LSL, LSA or LSS (AG) | 52 | csv | no | yes | |
| | | ||||||
| Healthstat.be | Adding access grants for Healthstat.be project with role DP/H, DP/I, Sp/Sp, Sp/I | 32a | GUI | yes | yes | |
| Healthstat.be | Requesting approval of access grants for Healthstat.be project with role DP/H, DP/I, Sp/Sp, Sp/I | 32 | GUI | yes | yes | |
| Healthstat.be | Approving access grants for Healthstat.be project with role DP/H, DP/I, Sp/Sp, Sp/I | 33 | GUI | no | yes | |
| Healthstat.be | Adding access grants for Healthstat.be project with role DP/H, DP/I, Sp/Sp, Sp/I | 67a | csv | no | yes | |
| Healthstat.be | Requesting approval of access grants for Healthstat.be project with role DP/H, DP/I, Sp/Sp, Sp/I | 67 | csv | no | yes | |
| Healthstat.be | Approving access grants for Healthstat.be project with role DP/H, DP/I, Sp/Sp, Sp/I | 68 | csv | no | yes | |
| | | ||||||
| CHANGE ACTIONS (changing projects / roles / author group) | ||||||
| HD4DP2 | Changing access grants for HD4DP2 project to role LSL, LSA or LSS (AG) | 30 | GUI | yes | yes | |
| HD4DP2 | Requesting access grants change approval for HD4DP2 project to role LSL, LSA or LSS (AG) | 24 | GUI | yes | yes | |
| HD4DP2 | Approving access grants change for HD4DP2 project to role LSL, LSA or LSS (AG) | 27 | GUI | no | yes (video available) | |
| HD4DP2 | Changing the author group for the role "Local Study Support" | 31 | GUI | yes | yes | |
| HD4DP2 | Changing access grants for HD4DP2 project to role LSL, LSA or LSS (AG) | 64 | csv | no | yes | |
| HD4DP2 | Requesting access grants change approval for HD4DP2 project to role LSL, LSA or LSS (AG) | 58 | csv | no | yes | |
| HD4DP2 | Approving access grants change for HD4DP2 project to role LSL, LSA or LSS (AG) | 61 | csv | no | yes | |
| HD4DP2 | Changing the author group for the role "Local Study Support" | 72 | csv | no | yes | |
| | | ||||||
| BATCH CREATION ACTIONS (csv bulk upload) | ||||||
| EAM | Creating EAM Users in batch using CSV Upload | 41 | csv | no | yes (video available) | |
| EAM | Creating EAM accounts in batch using CSV Upload | 37 | csv | no | yes (video available) | |
| | | ||||||
| SPECIFIC ACTIONS (disabling account, resetting password ...) | ||||||
| EAM | Demoting an Access Manager to Authenticated User | 6 | GUI | no | yes | |
| EAM | Promoting an Authenticated User to Access Manager | 5 | GUI | no | yes | |
| EAM | Deleting an EAM account in Draft state | 3a | GUI | yes | no | |
| EAM | Disabling an EAM account | 3b | GUI | no | yes | |
| EAM | Restoring a disabled EAM account | 4 | GUI | no | yes | |
| | | ||||||
| HD4DP2 | Removing EAM account for HD4DP2 project | 19a | GUI | yes | no | |
| HD4DP2 | Disabling EAM account for HD4DP2 project | 19b | GUI | no | yes | |
| HD4DP2 | Restoring EAM account for HD4DP2 project | 20 | GUI | no | yes | |
| HD4DP2 | Resetting password of EAM account for HD4DP2 project | 21 | GUI | no | yes (video available) | |
| HD4DP2 | Restoring EAM account for HD4DP2 project | 56 | csv | no | yes | |
| HD4DP2 | Removing access grants from an EAM account | 30a | GUI | no | yes | |
| | | ||||||
| Healthstat.be | Disabling EAM account for Healthstat.be project | 34 | GUI | no | yes | |
| Healthstat.be | Restoring EAM account for Healthstat.be project | 35 | GUI | no | yes | |
| Healthstat.be | Resetting password of EAM account for Healthstat.be project | 36 | GUI | no | yes | |
| | | ||||||
| OVERVIEWS (EAM users and accounts) | ||||||
| EAM | Viewing all users within own organization(s) | 82 | GUI | no | yes | |
| | | ||||||
| HD4DP2 | Viewing accounts of all users within own organization(s) for HD4DP2 | 74 | GUI | no | yes | |
| HD4DP2 | Viewing own accounts for HD4DP2 | 75 | GUI | yes | yes | |
| Healthstat.be | Viewing accounts of all users within own organization(s) for Healthstat | 78 | GUI | no | yes | |
| Healthstat.be | Viewing own accounts for Healthstat.be | 79 | GUI | yes | yes | |
| | | ||||||
| Actions for technical profiles within healthdata.be | ||||||
| EAM | Changing user type to Manager | 7 | GUI | no | no | |
| EAM | Changing user type to Administrator | 8 | GUI | no | no | |
| EAM | Resetting password account (FAS) | 9 | GUI | no | no | |
| EAM | Removing account | 39 | csv | no | no | |
| EAM | Restoring account | 40 | csv | no | no | |
| EAM | Changing user type to Authenticated user | 42 | csv | no | no | |
| EAM | Changing user type to Manager | 43 | csv | no | no | |
| EAM | Changing user type to Administrator | 44 | csv | no | no | |
| EAM | Resetting password account | 45 | csv | no | no | |
| EAM | Viewing accounts of all participants of own project of own organization | 81 | GUI | no | no | |
| EAM | Viewing own project accounts | 83 | GUI | no | no | |
| EAM | Viewing all accounts of all projects of all organizations | 84 | GUI | no | no | |
| HD4DP2 | Removing project account | 55 | csv | no | no | |
| HD4DP2 | Resetting password project account | 57 | csv | no | no | |
| HD4DP2 | Viewing projects accounts of all participants of own project of own organization | 73 | GUI | no | no | |
| HD4DP2 | Viewing all project accounts of all projects of all organizations | 76 | GUI | no | no | |
| Healthstat.be | Removing Healthstat.be project account | 69 | csv | no | no | |
| Healthstat.be | Restoring Healthstat.be project account | 70 | csv | no | no | |
| Healthstat.be | Resetting Healthstat.be password account | 71 | csv | no | no | |
| Healthstat.be | Viewing projects accounts of all participants of own project of own organization | 77 | GUI | no | no | |
| Healthstat.be | Viewing all project accounts of all projects of all organizations | 80 | GUI | no | no |
This documentation is being updated regularly. We try to provide as correct, complete and clear as possible information on these pages. Nevertheless, if you see anything in the documentation that is not correct, does not match your experience or requires further clarification, please create a support ticket via our portal (https://healthdatabe.atlassian.net/servicedesk/customer/portals) or send us an e-mail via support.healthdata@sciensano.be to report this documentation issue. Please, do not forget to mention the URL or web address of the page with the documentation issue. We will then adjust the documentation as soon as possible. Thank you!