Main menu of the HD4DP v1 application

In the following book pages we describe the different sections of the hd4dp v1 application interface.

Bart.Servaes Tue, 12/10/2024 - 10:10

The Participation tab

Over time, the questions that are being asked in a registry can change: new questions are added, other questions become obsolete, or even the list of potential answers for a given question can change.
To account for these changes, the HD4DP application works with versions for a registration form. Per data collection (e.g. that of 2015) only one version can be active.

The participation panel gives more information about the different versions that exist for a given registry and allow you to manage which version(s) you're working on.

Select 'participation' in the top menu to navigate to the registry participation panel
Select the registry of your choice in the dropdown menu. In the left panel, the most recent versions of the registration form for each data collection are visible:

When a version is selected, the user gets an insight of the history and current status of the register in the right panel by using sections and key dates and to give the user the option to go view the report or to finalize the collection of the data by using the action buttons.

Sections

The different versions are split up in 3 sections:

Participating: shows the versions of the registration forms that a user is currently actively participating in. Normally, this should only be one version
Available for participation: other available versions for a user
- To start participating on this version, please refer to the article Participate in a data collection
Finalized: all the versions for that registry where your organization has indicated that you are finished with collecting data for a given data collection round (Finalize the data collection)

Key dates

Selecting a version by clicking on it gives a user more information about some key dates as determined by the registry responsible:

Start date: from this date on, this registration form is available for activation by the data providers. Once activated, new registrations can be created
End creation date: from this date on, it is no longer possible to create new registrations using this registration form. Submitting and/or correcting existing registrations remains possible
End submission date: from this date on, it is no longer possible to submit registrations. It is only possible to correct existing registrations and to submit these registrations
End comment date: the data collection is no longer active and no corrections can be done

Action buttons

Notice that there are two buttons:

Go to data collection
Finalize

manager Tue, 01/14/2025 - 14:26

The Upload center tab

The upload center is introduced to make the upload of multiple registrations more performant and user friendly. It is available under the Upload center tab.

If uploads are processed, an overview with

the name of the uploaded file,
the status and a visual representation of the status,
the number of records that were processed,
the way of uploading,
the name of the user and
the upload date

is saved in the main screen of the upload center. This should give the user a quick and visual impression of the data uploaded in bulk by using the upload center.

The whole upload process within the Upload center can be found here.

Bart.Servaes Wed, 11/27/2024 - 20:54

The Registrations tab

The Registrations tab leads a user to the available registers. A user can start collecting data from this tab.

See also "Create and submit registrations".

manager Tue, 01/14/2025 - 14:40

Customize the list view

This article explains how a user can customize the list view in HD4DP. The list is shown in default view list. The view list can easily be adapted to the needs of the user. These are the main actions to customize the view list:

Sorting
Filtering
Columns displayed
Number of registrations per page

Sorting

By simply clicking on a column header, all registrations are sorted ascending or descending according to this column.

Filtering

Predefined filters are provided to filter on the most commonly used columns.
Click 'Clear filters' to display all registrations again.

Columns displayed

For each registry, the researcher has defined a default view that consists of a set of columns. To display this set of columns, click 'Restore default view' as illustrated below.

You can add and remove any columns. While columns can be removed by clicking on the 'x' at the top right of each column, adding columns is done via the 'gear icon' at the right of the table.

An interesting column to add to the overview is the Progress Bar where you can see the status of every registration. The bar represents the status of the fields i.e. valid, invalid or optional.

Number of registrations per page

The number of registrations displayed per page can contain 10, 25, 50 or 100 registrations per page.

manager Tue, 01/14/2025 - 14:50

Participate in a data collection

Go to the Registrations tab and select the version in which you want to participate.

Click on the button "Go to the participation page":

Click on ‘Participate’:

Click on ‘Go to data collection’:

manager Thu, 12/12/2024 - 12:16

The Reporting tab

Selecting the Reporting tab of the HD4DP v1 application redirects you to the healthstat.be website. Click here for the corresponding documentation on the HD documentation portal.

manager Tue, 12/10/2024 - 14:20

The Settings tab

Change your password

The password of a user account can be changed in the account settings by the user:

Select ‘Settings’ on the top right corner
Select 'Change password'

Change the password in the popup window that will appear
Enter the "Save" button.

Change language

The language settings can be changed for HD4DP:

Log in with your account and password
Select ‘Settings’ on the top-right corner
Select the preferred language under the language section:
- English
- French
- Dutch
Click on "Change password"

manager Tue, 12/10/2024 - 15:58

The Help tab

On this page you are offered several ways of support regarding HD4DP v1. When clicking on the Help tab, the following menu appears. Each component is described further below.

Page guide

This wizard helps to explore the HD4DP v1 application. It provides more information on each of the tabs Registrations and Settings. Click 'next' each time to go to the next functionality.

Examples:

You have opened the Registrations tab, and are wondering about the way of working on this page. Just click on the Help tab and then select Page guide to find out. The steps are numbered.

You have opened the Settings tab, and are wondering about the functionalities on this page. Just click on the Help tab and then select Page guide to find out. The steps are numbered.

Support center

Select Support center to be redirected to the support service page of healthdata.be. Go here for general information on the healthdata.be support service as well as the appropriate URL of the service portal.

Contact support

When you select Contact support, a form will be displayed. Mention the subject of the issue and describe it in detail in the message box.

You can of course always send an email with your questions directly to support.healthdata@sciensano.be.

admin Wed, 12/04/2024 - 13:35